Maintenance Coordinator

About the role

7 Management, a hospitality and management group founded in 2015, is looking for a Maintenance Coordinator. The role provides administrative and coordination support to the Maintenance Department, covering maintenance requests, work orders, preventive maintenance schedules, documentation and reporting across the properties. It acts as the main link between the Maintenance Team, restaurant operations, suppliers and contractors.

Key responsibilities

• Manage daily administrative activities of the Maintenance Department, including receiving, recording, assigning and tracking maintenance requests and work orders, and following them up until completion.
• Coordinate preventive planned maintenance (PPM) schedules, routine inspections and servicing appointments, and follow up with technicians so that work finishes on time.
• Maintain accurate maintenance records, equipment registers, service reports, maintenance logs and work order histories, and prepare regular reports on pending requests, completed jobs and outstanding issues for management.
• Liaise with suppliers and contractors to obtain quotations, coordinate service visits, follow up on purchase requests and track delivery of spare parts and materials; keep records of supplier details, quotations, purchase orders and inventory usage.
• Act as the main administrative contact between the Maintenance Team, restaurant managers, culinary teams and other departments, keeping stakeholders informed of schedules, progress and resolution timelines.

Required profile

• Diploma or Bachelor's degree in Business Administration, Facilities Management or a related field.
• 2-3 years of experience in an administrative or coordination role, preferably in maintenance, facilities management or hospitality.
• Experience handling work orders, maintenance requests and preventive maintenance schedules.
• Familiarity with purchase requests, quotations, invoices and inventory tracking.
• Experience using maintenance management systems (CMMS) or other operational tracking platforms is an advantage.

Required skills

• Strong administrative, organizational and time-management skills.
• Proficiency in Microsoft Office, especially Excel, Word and Outlook.
• Ability to coordinate with multiple stakeholders, suppliers, contractors and operational teams.
• Strong communication, follow-up and problem-solving abilities, with high attention to detail and accuracy.