Office Administrator / Executive Assistant (Dubai)

About the role

We are looking for an Office Administrator / Executive Assistant to support the Managing Director of Atlantis Marine and Power Solution in Dubai. You will own all company administration tasks, ensuring licences, visas and banking paperwork are always up‑to‑date.

Key responsibilities

• Manage all company renewals: trade licence, establishment card, employee visas, Emirates IDs, medical insurance, office lease and vehicle registrations.
• Handle banking administration: prepare KYC updates, account forms, letters, and coordinate with the bank relationship manager.
• Coordinate with the external accountant: collect invoices, receipts and bank statements, support VAT and corporate tax filings.
• Maintain digital and physical filing systems for contracts, licences, shareholder documents and insurance policies, tracking expiry dates.
• Support the Managing Director with calendar management, travel bookings, document preparation and follow‑up with government portals and service providers.
• Assist the sales team with proforma invoices, shipping and customs documentation, and supplier/customer registration forms.

Required profile

• Minimum 2 years of administrative or executive assistant experience in the UAE.
• Hands‑on experience with free‑zone licence and visa renewals (RAKEZ, JAFZA, DMCC or similar) and UAE government portals.
• Familiarity with UAE bank procedures, including KYC and account documentation.
• Basic understanding of VAT invoicing and monthly accountant requirements.
• Fluent written and spoken English with ability to draft formal letters and emails.
• Highly organized with strong attention to detail.

Required skills

• Microsoft Excel
• Google Sheets
• Microsoft Word
• Shared‑drive filing systems
• UAE government portal navigation
• Free‑zone licence renewal processes
• Bank KYC procedures
• VAT invoicing

What we offer

• Employment visa and medical insurance.
• Travel opportunities and exposure to international expos.
• Annual leave and paid public holidays in line with UAE Labour Law.
• Professional development within a fast‑moving, global trading environment.