Office Manager / Executive Assistant

About the role

Gateworth is recruiting, on behalf of a leading international infrastructure group, an Office Manager who will also act as Executive Assistant to the local partners. The role supports the smooth running of office operations, coordinates special projects and provides proactive executive support to a busy leadership team. It involves regular contact with senior stakeholders and partners across the EMEA and LATAM regions, so it suits someone experienced in a global, matrix-structured organisation.

Key responsibilities

• Provide proactive executive support, including complex diary management, travel arrangements and meeting coordination
• Prepare commercial reports, presentations, agendas and meeting minutes
• Coordinate business travel, accommodation and logistics for executives and wider teams
• Organise internal events, conferences and employee engagement initiatives
• Oversee day-to-day office management and liaise with suppliers for cleaning, stationery, maintenance and facilities
• Maintain supplier relationships, oversee contracts and monitor vendor performance and invoicing
• Oversee office expenditure, prepare budget reports and control costs
• Allocate administrative team workloads, monitor performance and coordinate onboarding and offboarding

Required profile

• Minimum 5 years' experience in office management, facilities management or an EA role
• Experience managing vendors, office budgets and workplace services for a multinational business in the UAE
• Exposure to global markets and time zones such as EMEA or LATAM in a matrix-structured organisation

Applications are made through Gateworth's recruitment partner by quoting reference 36252.