Office Secretary – Car Rental Company

About the role

We are seeking a highly organized and detail‑oriented Office Secretary to support the daily operations of our car‑rental business located in Jumeirah Lake Towers, Dubai. The role involves managing both physical and digital documentation, handling client communications, and ensuring smooth administrative processes.

Key responsibilities

• Maintain and organise physical and digital filing systems.
• Generate invoices, quotations and rental agreements accurately.
• Manage customer records and company documentation.
• Handle incoming calls, emails and correspondence professionally.
• Assist with various administrative and clerical tasks to support daily operations.
• Prepare reports, update records and ensure document accuracy.
• Coordinate with customers and internal teams as required.
• Keep office records organised and up‑to‑date.

Required profile

• Previous experience as an Office Secretary or Administrative Assistant.
• Strong filing, record‑management and organisational abilities.
• Experience in invoice generation and document preparation.
• Excellent communication skills in English.
• Ability to multitask, work independently and maintain attention to detail.

Required skills

• Microsoft Excel
• Microsoft Word