Operation Coordinator Executive

About the role

A confidential organization in Dubai is looking for an experienced Operation Coordinator Executive to coordinate campaign execution. The main mission is to ensure the perfect execution of all campaign activities. The position is on-site and requires 2-3 years of experience.

Key responsibilities

• Liaise with internal departments to ensure smooth workflow and organize internal and external operational processes.
• Coordinate purchase and delivery of prizes with external stakeholders and retailers, and liaise with POSM dispatch and reporting.
• Prepare campaign feasibility checks (agenda, prizes, pricing, content), clearing files and campaign documentation.
• Manage email processes including templates, sending, follow-ups and data collection.
• Submit and obtain ministry permits for digital activities.
• Coordinate with campaign managers, merchandisers, promoters, courier partners and scanning operators.
• Source and negotiate with suppliers for prizes and fulfillment, handle storage facilities and shipment coordination.
• Update trackers and KPIs weekly, prepare reports and update analytics files, and support the merchandiser team during campaigns.

Required profile

• High school diploma or equivalent; a background in business administration is a plus.
• Experience in administrative, coordination or operations support roles.
• Excellent written and verbal communication skills.
• Highly organized, detail-oriented and solution-driven.
• Arabic language skills are a plus.

Required skills

• Strong knowledge of MS Office and Google Office tools.
• Experience with ERP or management software is an advantage.