Operations Assistant – Administrative Support

About the role

We are seeking a highly organized and proactive Operations Assistant to support daily business activities in Abu Dhabi. The role provides administrative and operational assistance to managers and internal teams, helping to keep workflows smooth and efficient.

Key responsibilities

• Provide administrative and operational support to managers and internal teams.
• Assist with coordinating daily business operations and workflows.
• Monitor tasks, deadlines, and follow‑ups to ensure timely completion.
• Organise and maintain operational documents, records, files and databases.
• Prepare and update reports, spreadsheets, presentations and operational documentation.
• Perform data entry and verify information for accuracy.
• Coordinate information and requests between internal teams and external contacts.
• Schedule meetings, calls, appointments and other operational activities.
• Track invoices, expenses, orders or other operational records when required.
• Support onboarding, internal projects and process‑related activities.
• Monitor operational issues and escalate them to the appropriate team.
• Identify process gaps and assist with implementing efficiency improvements.
• Maintain accurate and up‑to‑date information across company systems.
• Communicate professionally with team members, clients, vendors and other stakeholders.
• Maintain confidentiality when handling sensitive company information.

Required profile

• Reliable, resourceful and able to work independently.
• Strong organisational and time‑management abilities.
• Excellent attention to detail and accuracy.
• Ability to prioritise and manage multiple tasks simultaneously.
• Proactive problem‑solving and follow‑up mindset.
• Professional, courteous communication style.
• Commitment to maintaining confidentiality.

Required skills

• Proficiency with Google Workspace or Microsoft Office.
• Comfortable using spreadsheets, databases and project‑management tools.
• Experience with digital communication platforms.
• Strong data‑entry and documentation capabilities.