PRO Cum Admin - Operations & Maintenance

About the role

Ultiwise Consult is hiring a PRO cum Admin for its Operations & Maintenance department in Sharjah, UAE. The role provides administrative and government-relations support across HR, legal documentation, facilities, fleet, IT assets and office operations.

Key responsibilities

• Manage visa processing, renewals, legalizations and work permits, including onboarding employees from India to the UAE
• Handle trade license, tenancy contract and statutory renewals, and company document legalizations and project/site insurance
• Manage office, warehouse and accommodation facilities and utilities, coordinating utility bills, Wi-Fi and landline payments with Accounts
• Manage 14+ company vehicles, including insurance, maintenance and repairs, and coordinate with drivers, vendors and service providers
• Manage 50+ IT assets and maintain accurate inventory records, working with outsourced IT service providers and supporting firewall-related issues
• Support administrative and compliance requirements for projects and sites, keeping records accurate and licenses and permits renewed on time

Required profile

• Bachelor's degree or diploma in Business Administration / Office Management preferred
• 3+ years of experience in PRO/Admin/Office Administration
• Experience in fleet, facilities, employee onboarding and asset management
• Strong coordination, follow-up and documentation skills, good communication and organizational abilities