Procurement Assistant (Indirect Spend)

About the role

An experienced Procurement Assistant is sought to join a team in the United Arab Emirates. The role supports end-to-end procurement activities focused on indirect spend categories, managing RFQs, RFPs, purchase orders, vendor relationships and contract administration while complying with company policies and local regulations. It calls for strong technical procurement skills, advanced Excel and good communication with internal stakeholders and external suppliers.

Key responsibilities

• Assist in preparing, issuing and evaluating RFQs and RFPs for indirect procurement needs
• Process purchase orders accurately and on time
• Maintain and update the vendor database with current documentation
• Support contract administration, including drafting, reviewing and archiving contracts
• Coordinate vendor management, including performance tracking and issue resolution
• Work with cross-functional teams to understand sourcing needs and specifications
• Monitor supplier performance metrics and prepare regular reports in MS Excel
• Ensure compliance with procurement policies and UAE regulatory requirements
• Communicate with suppliers and internal stakeholders to resolve inquiries and discrepancies

Required profile

• 5-7 years of hands-on experience in procurement, sourcing and indirect procurement
• Bachelor's degree in Business Administration, Supply Chain Management or a related field
• Knowledge of procurement best practices and the UAE regulatory environment
• Preferred: professional procurement certification (e.g. CIPS, CPSM), familiarity with the UAE supplier market and Arabic

Required skills

• Proficiency with RFQs, RFPs and purchase orders
• Vendor management and contract administration
• Advanced MS Excel (VLOOKUP, pivot tables, data analysis)
• Preferred: ERP/procurement systems such as SAP or Oracle; ISO or other quality standards