Project Coordinator - IREF

About the role

The Project Coordinator reports directly to the Operations Supervisor and is based in Dubai, supporting the execution of Industrial Refrigeration and Energy Solutions (IREF) projects across the Middle East. The role coordinates project activities from initiation through completion, keeping customers, project managers, engineering teams, procurement, logistics, finance, subcontractors and other stakeholders aligned, and helps maintain project schedules and the customer experience.

Key responsibilities

• Provide day-to-day project coordination support for IREF projects across the Middle East.
• Coordinate with Project Managers, Engineering, Procurement, Logistics, Finance and Field Operations teams so milestones and deliverables are met on schedule.
• Monitor progress and follow up with stakeholders on delays, action items, approvals and outstanding deliverables.
• Support project planning, including schedules, resource allocation, documentation and progress tracking.
• Coordinate procurement and delivery of materials, equipment and spare parts, and arrange and track local and international shipments with logistics providers, suppliers and customs agencies.
• Maintain project documentation such as purchase orders, material tracking reports, delivery records, correspondence and close-out documents.
• Process and validate project transactions in ERP systems, assist with invoicing, revenue recognition and customer documentation for billing.
• Prepare status reports, dashboards and updates for management and project teams.
• Coordinate customer communications on schedules, deliveries, site access and progress.
• Ensure compliance with company policies, quality standards and project governance, and support inventory management and continuous improvement.

Required profile

• Bachelor's degree in Business Administration, Project Management, Engineering, Supply Chain, Operations Management or a related field.
• 3-5 years of experience in project coordination, operations coordination, project administration or a similar role.
• Experience coordinating stakeholders across engineering, procurement, logistics, finance and operations.
• Preferred: experience in industrial refrigeration, HVAC, construction, MEP, building technologies, manufacturing or engineering projects.

Required skills

• Advanced proficiency in Microsoft Office, especially Excel, Outlook, PowerPoint and Word.
• Experience with ERP systems.
• Strong communication, organization, planning and multitasking skills; attention to detail and a proactive approach.