Receptionist - Abu Dhabi

About the role

We are looking for a proactive Branch Administration Coordinator to support our Abu Dhabi office. The role ensures smooth day‑to‑day operations, maintains facilities, and assists the branch manager with administrative and logistical tasks.

Key responsibilities

• Maintain the branch office, coordinating repairs, services and general upkeep with vendors.
• Support the Branch Manager in identifying new office locations, tenancy renewals and relocations.
• Manage office supplies, utilities, telecoms, internet and other facilities.
• Ensure compliance with health, safety and security standards, including annual maintenance contracts for firefighting equipment, pest control and housekeeping.
• Coordinate legal licence renewals and liaise with relevant authorities.
• Organise onboarding for new employees – laptops, workstations, travel, accommodation, business cards and access cards.
• Assist the People team with employee engagement events and service awards.
• Schedule meetings, prepare reports and track branch KPIs.
• Handle logistics such as shipments, vendor management and documentation.
• Act as a point of contact for escalations, resolving operational bottlenecks efficiently.

Required profile

• Bachelor’s degree (any discipline).
• 2‑3 years of experience in branch administration or a similar role.
• Strong organisational and communication skills.
• Ability to work independently and coordinate with multiple internal stakeholders.

Required skills

• Word
• Ms Office Suite
• Powerpoint
• Excel