Receptionist (Part-Time)

About the role

The Receptionist will ensure smooth front‑office operations for Al Rostamani Communications, handling calls, visitor management and supporting the sales and administrative teams.

Key responsibilities

• Answer incoming telephone calls, direct them to the appropriate parties and take messages.
• Maintain the General Manager’s calendar and contact list.
• Create and update databases for various business segments as required.
• Prepare and dispatch mailers in coordination with Business Unit Managers and sales staff.
• Handle pre‑ and post‑seminar activities, including invitations, registrations, feedback forms and follow‑up.
• Route customer queries to technical or sales personnel and coordinate with AUH Branch, UAE AF&AD Staff, and MAF Staff.
• Support the sales team with payment follow‑up and cheque collection.
• Manage mail/fax distribution, filing, and the movement‑out register.
• Monitor attendance register and report to FM/GM.
• Arrange hotel and visa logistics, handle courier and stationery needs, and assist with day‑to‑day office administration.

Required profile

• Bachelor degree or diploma.
• 1–2 years of experience in secretariat or administration.
• Strong computer application skills and ability to operate standard office equipment.
• Excellent English communication skills, both verbal and written.
• Professional interpersonal demeanor, high confidentiality, and good coordinating abilities.