Senior Executive Personal Assistant – French Speaker

About the role

We are seeking a senior Executive/Personal Assistant to support the Managing Director in a fast‑paced, international environment. The role combines high‑level administrative support, stakeholder coordination, and event management, requiring fluency in both English and French.

Key responsibilities

• Manage the MD’s calendar, meetings, workflow, and priorities.
• Coordinate complex international travel, visas, accommodation, and logistics.
• Draft correspondence, presentations, reports, and meeting materials.
• Screen emails, calls, invitations, and requests as the primary gatekeeper.
• Organise VIP visits, corporate events, conferences, and executive meetings.
• Liaise with headquarters (Paris), French consulates, and offices in Yemen, Abu Dhabi, and other locations.
• Collaborate with internal departments such as HR, Procurement, and Marketing.
• Manage expense claims, personnel‑on‑board records, and business leave tracking.
• Conduct research and support special projects for the MD while maintaining strict confidentiality.

Required profile

• 6‑8+ years of experience as an Executive Assistant, Personal Assistant, Senior Administrative Assistant, or Office Manager supporting C‑suite leaders.
• Bachelor’s degree in a relevant discipline.
• Fluent in English and French (both mandatory).
• High emotional intelligence, excellent communication, and strong organizational skills.

Required skills

• Advanced Microsoft Office Suite: Outlook, PowerPoint, Excel, Word, Teams.
• Calendar management.
• Travel and visa coordination.
• Event management.
• Executive reporting and presentation preparation.