Senior Office Administrator – Abu Dhabi

About the role

Worley is seeking a Senior Office Administrator to support its Abu Dhabi operations. The role ensures smooth office and facilities management, while providing comprehensive personnel and logistics support for project teams.

Key responsibilities

• Oversee day‑to‑day office administration and facilities management, ensuring a safe and efficient work environment.
• Coordinate personnel administration, including travel arrangements, hotel bookings, site accommodation, and vehicle allocation.
• Manage staff movements between headquarters, project sites, and home countries, supporting emergency travel and mobilization.
• Maintain administrative records, correspondence logs, filing systems, and control document flow with document controllers.
• Track attendance, timesheets, and leave balances for PMC personnel, liaising with HR and project controls for payroll inputs.
• Administer vendor relationships for transport, catering, cleaning, and accommodation, handling quotations, purchase orders, and invoice processing.
• Monitor logistics costs against approved budgets and support cost tracking for admin services.

Required profile

• Proven experience in office administration and facilities management, preferably within large‑scale projects.
• Strong organizational skills with the ability to manage multiple logistics and personnel tasks simultaneously.
• Excellent communication and coordination abilities to work with cross‑functional teams and external vendors.
• Attention to confidentiality and proper handling of sensitive documents.

Required skills