Site Secretary – Al Ain

About the role

We are looking for an organized and proactive Site Secretary to support our construction project team in Al Ain. The role involves managing office operations, handling project documentation, and ensuring smooth communication across internal departments, subcontractors and consultants.

Key responsibilities

• Prepare and maintain project correspondence, reports and official documents.
• Manage document control, filing systems and project records.
• Coordinate meetings, appointments and record accurate meeting minutes.
• Track project submittals, approvals and related documentation.
• Handle incoming and outgoing correspondence and distribute documents as needed.
• Provide general administrative support to the project team.
• Collaborate with internal departments, subcontractors and consultants while maintaining confidentiality.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Office Management or a related field.
• Minimum 5 years of experience as a Site Secretary or Administrative Assistant in the construction industry.
• Excellent communication, organizational and multitasking abilities.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft PowerPoint.