Admin Officer

About the role

The Admin Officer ensures smooth coordination of day-to-day activities, meetings, travel, site visits and operational requirements. The role manages onboarding, access and security-related processes for employees, visitors and contractors, working closely with Security, Facilities and other internal teams, and coordinates documentation, records, government/PRO processes, procurement requests and invoice follow-up.

Key responsibilities

• Provide administrative support to the leadership team: calendar management, meeting logistics, travel arrangements and site visits.
• Coordinate onboarding and access processes for new hires, visitors and contractors, including gate passes, security clearances and site access requests.
• Support security-related administrative activities and coordinate with Security and Facilities teams.
• Maintain records and document repositories with version control, naming standards and proper filing.
• Liaise with PRO and Government Affairs functions on permits, documentation follow-up and submissions.
• Support purchase requisitions and invoice follow-up, coordinating with Finance/Procurement and tracking status to closure.
• Coordinate office supplies, facility requests and general site administrative needs.
• Prepare basic reports, trackers and presentations (attendance, onboarding status, actions, schedules) as required by leadership.
• Ensure professional communication with internal departments and external stakeholders such as vendors and service providers.

Required profile

• Around 5 years of administrative experience, preferably in a regulated, industrial, manufacturing or defense environment.
• Experience coordinating site access, gate passes or security-related administrative processes.
• Exposure to PRO activities and/or government affairs documentation is a plus.
• Familiarity with internal corporate processes within EDGE Group or similar regulated organizations preferred.
• Ability to handle confidential information with discretion and to work independently.

Required skills

• Proficiency with Microsoft Office tools (Outlook, Excel, PowerPoint, Teams).
• Strong organizational skills and attention to detail.