Administration Manager

About the role

An organization is hiring a full-time Administration Manager (mid-level to senior level) to oversee daily administrative operations, improve office efficiency and set up effective procedures. The manager works closely with senior management, department heads and internal teams to support the company's business objectives.

Key responsibilities

• Oversee daily administrative operations and supervise administrative staff, allocating responsibilities and monitoring performance.
• Develop, implement and maintain administrative policies, procedures and standard operating procedures (SOPs).
• Coordinate office activities such as meetings, appointments, events and internal communications.
• Manage office facilities, equipment, supplies and inventory, and oversee procurement of office supplies, equipment and services.
• Monitor administrative expenses, prepare departmental budgets and implement cost-control measures.
• Maintain accurate records, filing systems, contracts and correspondence, and ensure proper document management, confidentiality and data accuracy.
• Coordinate with finance, HR, procurement and other departments, and manage relationships with vendors, service providers and building management.
• Prepare administrative reports, expense reports and management updates, and support senior management with meeting preparation and presentations.
• Coordinate employee onboarding and offboarding, plan company events and corporate initiatives, and lead continuous improvement initiatives.

Required profile

• Proven experience as an Administration Manager, Office Manager, Administrative Supervisor or in a similar administrative leadership role.
• Bachelor's degree in Business Administration, Management, Office Administration or a related field preferred.
• Demonstrated experience supervising administrative staff and managing multiple office functions.
• Good understanding of budgeting, expense monitoring, procurement procedures and resource allocation.
• Experience developing administrative policies, implementing SOPs and improving office workflows is an advantage; previous experience in vendor management, office relocation, facilities coordination or corporate event planning is also an advantage.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Familiarity with office management systems, document management platforms and ERP software is an advantage.
• Excellent written and verbal communication, problem-solving and decision-making skills.
• Ability to prioritize competing tasks, manage multiple projects and meet deadlines in a fast-paced environment.

What we offer

• Exposure to office management, resource planning, budgeting, facilities coordination and business operations.
• Professional development, training and mentorship, with career progression into Senior Administration Manager, Business Operations Manager, Office Director, Corporate Services Manager or Head of Administration roles.
• Competitive compensation and a comprehensive benefits package.