Administration Officer

About the role

The Administration Officer will provide administrative and coordination support to ensure smooth day‑to‑day operations, timely processing of procurement documentation, and effective liaison with vendors, suppliers, and internal departments.

Key responsibilities

• Assist the team with daily administrative tasks and prepare requisitions, orders, and related documents.
• Follow up with suppliers on quotations, deliveries, order status, and coordinate documentation, invoices, and payments.
• Maintain and update supplier records, contracts, and databases; support collection and comparison of quotations.
• Prepare simple reports on orders, deliveries, and activities; coordinate receipt and filing of documents and contracts.
• Liaise with internal departments to ensure timely processing of requests and track delivery schedules.
• Assist in vendor registration, documentation processes, and support invoice submission to Finance for payment.
• Maintain accurate filing and record‑keeping of all related documents and perform other administrative duties as assigned.

Required profile

• Bachelor’s Degree or Diploma in Business Administration, Supply Chain, Procurement, or related field.
• 2‑3 years of experience in administration, support, or coordination (fresh graduates with strong skills may be considered).

Required skills

• Proficiency in Microsoft Office, especially Excel and Word.
• Strong organizational, coordination, and attention‑to‑detail abilities.
• Good communication and interpersonal skills.