Executive Secretary (Remote, UAE)

About the role

Rothana, an international healthcare company founded in 2013, is expanding and is hiring an Executive Secretary to support the CEO. The role covers daily operations and coordination with international manufacturers and exclusive distributors, focusing on communication, order processing, shipments, regulatory documentation, tenders and distributor support. It is an off-site position based in the UAE, working from home.

Key responsibilities

• Coordinate daily communication with international manufacturers and distributors
• Manage orders from purchase order through shipment and final delivery
• Follow up on quotations, invoices, payments, production and logistics
• Coordinate product registration and regulatory documentation with manufacturers and distributors
• Prepare and organize agreements, authorization letters and other commercial documents
• Support distributors with technical, scientific, marketing and product information
• Support government and private tenders, including pricing and required documentation
• Support the CEO with meetings, operational follow-ups and weekly action plans
• Attend meetings, exhibitions and conferences with the CEO when required, and travel when needed for distributor meetings, exhibitions and company projects

Required profile

• Bachelor's degree preferred
• Experience in operations, supply chain, distributor management or a similar role
• Healthcare or medical industry experience is an advantage
• Strong organizational, communication and follow-up skills, good attention to detail and ability to manage multiple tasks
• Good English communication skills
• Flexible and willing to travel internationally when required

Required skills

• Proficiency in Microsoft Office, especially Excel, Word, PowerPoint and Outlook