Administrative Assistant – Finance & Operations

About the role

We are seeking a highly organised and adaptable Administrative Assistant to support the Finance & Operations function in our Dubai office. The role combines administrative duties with finance‑related tasks in a fast‑paced, international environment.

Key responsibilities

• Provide day‑to‑day administrative support to the Finance & Operations team.
• Assist with financial and operational documentation, records and reporting.
• Coordinate invoices, expenses and other finance‑related administrative requirements.
• Prepare and maintain reports, spreadsheets and business documents.
• Support internal and external communication and follow‑ups.
• Coordinate with vendors, suppliers and service providers as required.
• Assist with scheduling, meetings and general office coordination.
• Maintain accurate and well‑organised company records and documentation.
• Support management and other departments with ad‑hoc administrative requirements.
• Handle sensitive company information with professionalism and discretion.

Required profile

• 3–7 years of relevant experience in administration, finance administration or operations coordination.
• Previous experience supporting Finance, Operations, Trading, Energy or a corporate environment is preferred.
• Strong proficiency in Microsoft Office, especially Excel, Word and PowerPoint.
• Good understanding of administrative and financial documentation.
• Excellent organisational, time‑management and attention‑to‑detail skills.
• Strong written and verbal communication skills in English.
• Ability to manage multiple tasks and priorities simultaneously.
• Proactive, resourceful and adaptable approach to work.
• Experience in the UAE market is a plus.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint