Administrative & Logistics Coordinator

About the role

An events-focused organisation in Dubai is looking for an Administrative & Logistics Coordinator to join its team on a full-time or part-time basis, starting as soon as possible. This is not a traditional secretarial role: you will keep the team's day-to-day running smoothly, from diaries and meetings to international shipments, event travel and supplier orders. You will often juggle several tasks at once and manage your own workload with minimal supervision.

Key responsibilities

• Administer and diary management: manage calendars and diaries, coordinate internal and external meetings, and keep office systems, records and supplies in order.
• Shipping and logistics: arrange international shipments and deliveries, liaise with couriers and logistics providers, track items to delivery and resolve issues.
• Event travel: book flights, hotels and travel for team members attending events and keep travel plans up to date.
• Supplier coordination: request quotes, place orders and follow up on deliveries so everything arrives as agreed.
• Workload management: prioritise several tasks at once to meet deadlines and work independently with minimal supervision.

Required profile

• Excellent written and spoken English.
• Strong attention to detail and a high level of organisation.
• Proven ability to manage several tasks independently and to deadlines.
• A proactive, confident approach to problem-solving.
• Ideal background: previous experience in an administrative, logistics or coordination role, and experience arranging international shipments and event travel or working in the events industry are strong advantages.

Required skills

• Proficiency with standard office software such as email, calendars, Microsoft Office or Google Workspace.

The role is based in Dubai and is available full-time or part-time, with a start date as soon as possible.