Commercial Administrator (UAE National)

About the role

Al Rostamani Group, a diversified conglomerate with a presence in general trading, automobiles, travel, financial services, property management, construction, infrastructure and IT, is hiring a Commercial Administrator (UAE National) for its Central Trading Company, which operates a portfolio of 25 automotive brands. The role organizes and manages the affairs of the Sales & Marketing department and assists the Deputy General Manager and Sales Manager with routine work.

Key responsibilities

• Assist the Sales Managers in day-to-day operations as requested.
• Prepare replenishment reports for stock orders from the ERP system, agree on orders and forward them to the accounts department.
• Handle battery customer claims according to policy and procedure.
• Monitor RFQ notifications and forward them to the relevant division managers.
• Coordinate the corporate office for documentation needed for tenders and quotations.
• Prepare bank guarantees and letters of credit in coordination with the accounts department.
• Draft, compose and route correspondence and memos for the Sales Manager and follow up on them.
• File important correspondence systematically so it can be retrieved quickly.
• Support the Sales Manager in obtaining periodic reports and share them with the GM/DGM or relevant departments.
• Check office supplies regularly and place orders to keep them available.
• Coordinate with internal and external parties on reports and documents required by the DGM and follow up on joint work requirements.
• Manage and control reception activities so the office is never unmanned.

Required profile

• Higher secondary or diploma qualification.
• 5 years of experience in the same field.
• Any secretarial certification is an added advantage.

Required skills

• Clerical knowledge: administrative and clerical procedures, file and record management, word processing, form design.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Good command of English, including grammar and spelling.
• Customer service, time management, active listening, writing and computer skills.