Coordinator - Design Management

About the role

The Coordinator provides operational, administrative, reporting and coordination support to the Design Management team, acting as its central coordination point. The role tracks actions, project milestones, deliverables and schedules, and supports efficient project execution and departmental performance.

Key responsibilities

• Contribute to continuous improvement of Design Management processes, governance and reporting by cascading strategy into action plans.
• Monitor departmental and project performance against approved programmes and master delivery schedules, highlighting key milestones.
• Maintain departmental action trackers and follow up actions to closure; create plans and trackers from ad hoc requests from Management.
• Coordinate meetings, visitor arrangements and calendars, and prepare meeting minutes and follow-up on actions.
• Maintain filing systems, project records and document repositories, and maintain document management standards.
• Prepare presentations, dashboards, reports and correspondence in Expo standards.
• Facilitate collaboration between Design, Development, Delivery, Commercial, Procurement and Controls teams, and identify and resolve coordination gaps.
• Manage day-to-day communication with the team, consultants and stakeholders.

Required profile

• 4 years of relevant experience; experience working for a developer in Dubai is preferable.
• Bachelor's degree in Project Management, Design Management, Architecture, Engineering, Construction Management or a related discipline.
• Good understanding of design management and project delivery in the building development industry.
• Experience in real estate development or construction is desirable.

Required skills

• Advanced Microsoft Office, including PowerPoint, Excel, Word, Teams and SharePoint.
• Highly organised, with strong planning, coordination and follow-up skills.
• Excellent interpersonal and communication skills, and strong stakeholder management and cross-functional collaboration.