Executive Administrator

About the role

We are looking for a proactive Executive Administrator to support daily office operations and help the outlet achieve its strategic goals. The role involves handling correspondence, managing inventory, and coordinating financial and procurement activities.

Key responsibilities

• Serve as primary point of contact for email correspondence with vendors, partners, suppliers, and internal departments.
• Track employee attendance and schedule meetings.
• Maintain ZOHO Inventory, including import of goods, receiving, stocking, and monitoring stock levels for both physical and online stores.
• Process orders and financial tasks such as issuing invoices, purchasing collections, managing purchase orders, billing, corporate cards, petty cash, and social media payments.
• Perform data entry tasks including website maintenance, product creation, online order fulfillment, and ZOHO Inventory item management.
• Assist procurement by acquiring assets, consulting with the Procurement department, and conducting site visits to supplier stores.
• Organize occasional photoshoots.
• Carry out additional duties assigned by management.

Required profile

• Minimum three years of experience in a similar administrative role in the UAE.
• Full professional proficiency in English.
• Strong organizational and time‑management abilities with high attention to detail.
• Ability to multitask, work under pressure and meet deadlines.
• Quick learner with an entrepreneurial mindset suitable for a startup environment.
• Availability to join immediately (preferred).

Required skills

• MS Office
• ZOHO Inventory
• CRM systems (knowledge is a plus)

What we offer

• Salary up to 7,000 AED per month, based on experience and qualifications.
• Five‑day work week with weekends off.
• Opportunity to work in a dynamic startup environment in Dubai Silicon Oasis.