Admin and Office Coordinator

About the role

We are seeking a proactive and highly organised Admin and Office Coordinator to manage day‑to‑day office operations and provide broad administrative support, including HR administration. Reporting to the HR Admin & Office Manager, this role is central to keeping the office running smoothly and supporting the team’s people‑related needs.

Key responsibilities

• Manage daily office operations, supplies, equipment, and vendor relationships.
• Coordinate deliveries, shipments, travel bookings and office events.
• Maintain physical and digital filing systems, trackers and checklists.
• Handle employee files, onboarding/off‑boarding logistics and apply UAE labour law knowledge.
• Schedule meetings, follow up on routine actions and provide occasional EA‑style support to senior staff.

Required profile

• Strong administrative background with experience in HR filing and employee records.
• Familiarity with UAE labour law and ability to work in a fast‑paced, startup or IFC environment.
• Highly organised, reliable, detail‑oriented with excellent follow‑up skills.
• Based in Dubai, able to work full‑time onsite and start immediately.

Required skills

• Google Workspace
• Slack
• Spreadsheets (Excel or equivalent)
• Comfort using AI tools

What we offer

• Competitive salary: AED 5,000 per month (based on experience).
• Medical insurance.
• Visa sponsorship.