Executive Assistant and Office Manager

About the role

The Executive Assistant and Office Manager will ensure smooth daily operations of a dynamic accounting firm in Dubai. This role combines high‑level executive support with comprehensive office management, contributing directly to productivity and team collaboration.

Key responsibilities

• Provide high‑level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.
• Oversee office management tasks such as supply inventory, equipment maintenance, and workspace layout design.
• Act as primary point of contact for internal and external communications, handling inquiries promptly and professionally.
• Prepare and edit correspondence, reports, and presentations, ensuring accuracy and adherence to company standards.
• Assist in recruitment processes by coordinating interviews, managing candidate communications, and facilitating onboarding.
• Implement and maintain efficient office procedures and systems, leveraging technology to streamline workflows.
• Support financial operations by managing invoices, expense reports, and budget tracking in line with accounting protocols.
• Organise company events and meetings, handling logistics and material preparation to foster team building.

Required profile

• Exceptional organisational abilities with the capacity to manage multiple tasks in a fast‑paced environment.
• Strong verbal and written communication skills for professional interaction with stakeholders at all levels.
• High level of discretion and ability to handle confidential information responsibly.
• Proactive problem‑solving mindset, capable of identifying issues and implementing effective solutions quickly.
• Experience in project management to oversee initiatives from conception to execution.
• Understanding of accounting principles to accurately support financial operations.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of accounting principles and practices.