Executive Assistant

About the role

The Executive Assistant will act as a trusted business partner to the Senior Vice President (SVP) Real Estate and the Vice President (VP), delivering high‑level executive, operational and administrative support. The role ensures smooth coordination of priorities, stakeholder engagement and the efficient execution of strategic initiatives across the department.

Key responsibilities

• Manage and maintain executive calendars, schedule and prioritize meetings, and handle calls and correspondence on behalf of the SVP and VP.
• Prepare reports, presentations, invoices, letters, memos and expense statements; conduct research and create briefing materials.
• Attend meetings, record minutes, track action items and follow‑up activities.
• Arrange business travel, including itineraries, purchase requests and travel documentation.
• Oversee day‑to‑day administrative operations such as purchase requests, office supplies, expense tracking and filing systems.
• Coordinate support services provided by office assistants, administrative staff and drivers.
• Support onboarding and offboarding activities in collaboration with HR, IT and Finance.
• Manage procurement activities, vendor coordination and office relocations.
• Plan, coordinate and execute employee engagement initiatives and corporate events, handling logistics, branding materials and stakeholder representation.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• Minimum of 5 years of experience in an Executive Assistant or similar administrative support role.
• Proven ability to manage multiple priorities and maintain confidentiality.
• Strong organizational and communication skills.
• Ability to work independently and ensure continuity of support during absences.

Required skills