Executive Assistant

About the role

Siemens Energy is looking for an Executive Assistant to provide administrative and operational support to a team across global locations. The role covers calendar management, travel planning, meeting coordination, event organization and day-to-day administration.

Key responsibilities

• Arrange domestic and international travel, including flights, hotels, transportation and itineraries
• Support the global LoA approval process by coordinating meetings, taking minutes and keeping related data in Salesforce
• Manage calendars and coordinate meetings across multiple time zones
• Organize team events, offsites, workshops and team-building activities
• Coordinate meeting logistics such as room reservations, virtual meetings and meeting materials
• Serve as the main point of contact for administrative and operational support within the team
• Support onboarding and team communications, process expenses and invoices, and prepare presentations and reports as requested by management

Required profile

• Significant experience in administrative, team assistant or executive support roles
• Strong experience coordinating international travel and managing complex itineraries
• Good knowledge of global geography and time zones, especially across Europe, the Middle East and Asia
• Proactive, detail-oriented and able to work in a fast-paced environment

Required skills

• Excellent calendar management and scheduling skills
• Proficiency in Microsoft 365: Outlook, Teams, Word, Excel and PowerPoint
• Strong organizational, communication and multitasking abilities

What we offer

• Opportunity to work on challenging projects in an exciting environment
• Remote or flexible work
• Professional support and collaboration with colleagues worldwide
• Professional development opportunities within the company