Executive Assistant & Office Support Manager

About the role

Sephora is seeking a proactive Executive Assistant & Office Support Manager to partner with the Managing Director for the Middle East & Southeast Asia – Oceania region. You will ensure seamless executive operations, act as a trusted liaison, and maintain an efficient office environment.

Key responsibilities

• Provide comprehensive executive and administrative support to the Managing Director.
• Manage calendars, schedule meetings, arrange domestic and international travel, and process expenses.
• Serve as the primary point of contact between senior leadership and internal/external stakeholders.
• Coordinate meetings, events, conferences, and leadership activities.
• Support ad‑hoc projects through research, coordination, and follow‑up.
• Maintain records, databases, filing systems, and handle confidential information securely.
• Oversee office operations, including supplies, equipment, facilities, and vendor relationships.
• Partner with other departments to ensure smooth business operations and act as a professional ambassador for the leadership team.

Required profile

• 3–5 years of administrative or executive support experience.
• Advanced proficiency in Microsoft Office and digital collaboration tools.
• Strong communication, organizational, and multitasking abilities.
• Proactive, adaptable, detail‑oriented, and able to handle confidential information with discretion.
• Excellent interpersonal skills with a customer‑focused mindset.
• Degree or diploma preferred; beauty or retail experience is a plus.

Required skills

• Advanced MS Office skills
• Proficiency with digital collaboration tools (e.g., Teams, Zoom, SharePoint)

What we offer

• A diverse, inclusive community that celebrates authenticity.
• Opportunities for learning, growth, and career development within a global beauty leader.
• A supportive culture that empowers employees to make a difference.