Executive Assistant – Senior Administrative Support

About the role

The Executive Assistant provides high‑level administrative support to senior management, ensuring smooth office operations and effective communication. This role involves coordinating activities, managing correspondence, and assisting with budgeting and reporting.

Key responsibilities

• Compose and type routine letters, memoranda, reports, meeting minutes, and technical documents, and manage incoming and outgoing mail.
• Schedule meetings, conferences and travel arrangements, and take accurate minutes for distribution.
• Maintain office files, logs and electronic records, and prepare summaries of pertinent information.
• Assist in preparing budgets, financial reports, and personnel time‑keeping records.
• Order office supplies and equipment, and oversee the work of support staff as a liaison between management and staff.
• Ensure compliance with safety, quality and environmental policies.

Required profile

• High school completion with at least four years of administrative support experience, including two years at a senior secretarial level.
• Strong knowledge of office practices, procedures and English grammar.
• Ability to interpret policies, serve as liaison, and prepare materials for managerial decisions.