Executive Assistant to Chief Executive Officer

About the role

We are seeking a proactive Executive Assistant to support the Chief Executive Officer in Dubai. The role is full‑time and on‑site, providing high‑level administrative support to ensure the CEO’s day runs smoothly.

Key responsibilities

• Manage the CEO’s daily calendar, schedule meetings and coordinate complex, multi‑time‑zone appointments.
• Arrange domestic and international travel, including itineraries, accommodations and visa requirements.
• Prepare agendas, briefing materials, presentations and reports for internal and external meetings.
• Maintain confidential files, draft and review correspondence, and handle incoming communications.
• Track, process and reconcile expense reports with meticulous attention to detail.
• Coordinate with internal departments and external partners to ensure follow‑up on actions and deadlines.
• Prioritise requests and act as the professional point of contact on behalf of the CEO.

Required profile

• Proven experience providing executive administrative support to senior leadership, preferably in a corporate or multinational environment.
• Strong organisational, time‑management and prioritisation abilities in a fast‑paced setting.
• Excellent written and verbal English; additional languages are a plus.
• Relevant diploma or bachelor’s degree in Business Administration or a related field is preferred.

Required skills

• Advanced proficiency with Microsoft 365 or Google Workspace.
• Expertise in calendar management and video‑conferencing platforms.
• Experience with expense reporting tools and handling confidential information.