Executive Assistant to Founder & Managing Director

About the role

We are seeking an Executive Assistant to provide high‑level administrative, commercial and financial support to the Founder and Managing Director in a fast‑moving international business environment.

Key responsibilities

• Manage the MD’s calendar, meetings, calls and commitments across time zones, preparing agendas, briefs and background information.
• Maintain a register of tasks, deadlines and decisions, record meeting actions and follow up with responsible teams until completion.
• Compare quotations, proposals and commercial terms, perform accurate calculations, and prepare summaries for review.
• Read and summarise financial and management reports, create Excel analyses, trackers, presentations and support KPI dashboards using Excel and Power BI.
• Review contracts and agreements, track renewals, and coordinate documentation with internal teams and external advisers.
• Draft professional correspondence, coordinate with customers, suppliers, bankers, lawyers and senior executives, and represent the MD with discretion.
• Coordinate travel, itineraries and selected personal administrative matters while maintaining strict confidentiality.

Required profile

• Bachelor’s degree in commerce, accounting, finance, business administration, economics or related field (preferred).
• 5‑12 years of experience supporting senior leaders, preferably in commercially intensive sectors such as commodities, trading, investment or banking.
• Strong practical knowledge of accounting and finance, including P&L, balance sheets, cash flow, margins, budgets and variance analysis.

Required skills

• Advanced Excel proficiency (lookup, pivot tables, data cleaning, charts, management reporting).
• Intermediate Power BI skills (dashboard creation, data modelling).
• Proficiency with Microsoft Word, PowerPoint, Outlook and digital task‑management tools; Notion experience strongly desired.
• Excellent written and spoken English for preparing concise professional correspondence and executive briefs.

What we offer

• A dynamic and supportive work environment.
• Opportunities for professional growth and development.
• The chance to work closely with senior leadership and make a significant impact on the company’s success.