Executive Assistant to Head of Department

About the role

We are seeking an experienced Executive Assistant to provide day‑to‑day administrative and coordination support to the Head of Department. The role is based in Dubai and requires a proactive professional with strong organisational and communication abilities.

Key responsibilities

• Provide executive support to the Head of Department, managing calendars, meetings, appointments and schedules.
• Coordinate internal and external meetings, ensuring timely follow‑ups and distribution of minutes.
• Prepare correspondence, presentations, reports and other documents as required.
• Organise travel arrangements, accommodation and itineraries.
• Maintain confidential records, departmental information and assist with agenda preparation.
• Track action points, follow up with stakeholders on pending tasks and deliverables.
• Support ad‑hoc administrative and coordination requirements.

Required profile

• 4–6 years of professional experience in an Executive Assistant or similar administrative role.
• Fluency in any European language is preferred.
• Strong written and verbal communication skills.
• Excellent organisational and time‑management abilities.
• Professional presentation and high attention to detail.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).