Executive Assistant to Managing Director

About the role

NAS SERVICES, a business services provider supporting SMEs, startups and entrepreneurs, is hiring a full-time, on-site Executive Assistant to its Managing Director in Dubai, UAE. The role covers executive and administrative support, acting as a key link between the Managing Director and internal and external stakeholders.

Key responsibilities

• Manage the Managing Director's calendar, coordinate meetings, prepare agendas and organize travel and logistics
• Draft and review correspondence, presentations and reports, and follow up on action items
• Maintain confidential records and files
• Act as a primary point of contact between the Managing Director and stakeholders, ensuring efficient information flow
• Support project coordination, track key deadlines and help streamline processes to improve the Managing Director's productivity

Required profile

• Experience supporting senior leadership
• Prior experience as an Executive Assistant or Personal Assistant in a fast-paced, client-focused environment, ideally in professional services, is advantageous

Required skills

• Executive administrative assistance and diary management, including scheduling, calendar optimization and meeting coordination
• Document preparation, filing and office coordination
• Excellent written and verbal communication with diverse stakeholders
• Strong organization, attention to detail and discretion with sensitive information
• Proficiency with MS Office and digital productivity tools is preferred