Executive Assistant to the Chancellor

About the role

Global Studies University, a non-profit higher education institution based in Sharjah, UAE, is seeking a highly organized, efficient and professional Executive Assistant to provide high-level administrative and strategic support to the Chancellor's Office. The role manages a broad range of executive office functions, coordinates communication between the Chancellor and senior leadership, and helps set up the office's systems and protocols during its initial phase.

Key responsibilities

• Coordinate the Chancellor's calendar, meetings and events, and prepare briefing materials, agendas and background documents
• Follow up on executive decisions and ensure timely completion across departments
• Draft, review and refine correspondence, reports, presentations, speeches and briefing materials in literary English and Arabic
• Act as a discreet point of contact and liaison for internal and external stakeholders, including government officials and academic partners
• Maintain confidential files and records in line with university policies and data protection standards
• Plan logistics for meetings, retreats and ceremonial events, and manage inbound and outbound airline travel
• Track initiatives and strategic priorities, and improve office systems, workflows and record-keeping

Required profile

• Master's degree in Business Administration, Public Administration, Organizational Leadership, Higher Education Administration or a related field
• Proven experience (typically 9+ years) as an executive assistant in a senior executive or leadership environment, preferably in higher education
• Experience with governing boards, academic leadership and institutional governance is preferred
• Ability to work with discretion, confidentiality and sound judgment

Required skills

• Exceptional written and verbal communication in English and Arabic
• Outstanding organizational skills and ability to prioritize competing demands
• Professional presence, emotional intelligence and strategic thinking

What we offer

• Salary and benefits commensurate with qualifications and experience
• Health insurance, housing, transportation and children's school fee allowances, subject to coordination of benefits

Candidates apply by sending their CV and cover letter by email, mentioning the position in the subject line. The position is open until filled and is expected to start immediately.