Executive Personal Assistant

About the role

We are seeking a highly organized and discreet Executive & Personal Assistant to support our CEO in both business and personal matters. Acting as the CEO’s right hand, you will manage a fast‑moving calendar, coordinate with the board, and ensure seamless execution of tasks across the office and beyond.

Key responsibilities

• Manage a complex, ever‑changing calendar and proactively resolve scheduling conflicts.
• Screen calls, emails and correspondence; draft professional communications and flag urgent items.
• Prepare board and meeting materials, including agendas, minutes, briefing packets and presentations.
• Coordinate domestic and international travel, visas, accommodations and related logistics.
• Track action items across teams to ensure follow‑through on the CEO’s behalf.
• Handle private appointments, family scheduling, personal travel, reservations, household vendors and event coordination with full confidentiality.
• Process personal and business expenses and maintain accurate records.

Required profile

• 3–5+ years of experience supporting C‑suite executives.
• Exceptional discretion and judgment with sensitive information.
• Polished written and verbal communication skills.
• Strong command of office, calendar and video‑conferencing tools.
• Ability to multitask and stay composed under pressure.