Executive Personal Assistant – Private Family Office

About the role

We are seeking an experienced Executive Personal Assistant to support senior principals and family members of a distinguished private family office in Dubai. This fast‑paced, high‑touch role requires a proactive professional who can manage both business and personal demands with discretion and efficiency.

Key responsibilities

• Provide comprehensive executive and personal support to senior principals and family members.
• Manage complex, multi‑time‑zone calendars and coordinate all travel arrangements, including private aviation, commercial flights, accommodation, transportation, and detailed itineraries.
• Liaise with concierge services, household staff, suppliers, and lifestyle partners to fulfil personal and business requirements.
• Organise family and corporate events, handling logistics, vendor management, and on‑site support as needed.
• Prepare presentations, meeting materials, briefing packs, and other business documentation.
• Oversee email inboxes, prioritise correspondence, and draft responses.

Required profile

• Significant experience as an Executive Assistant, Personal Assistant, or combined role within the region.
• Previous support of ultra‑high‑net‑worth individuals, senior executives, principals, or family offices is highly desirable.
• Strong background in coordinating international travel, complex diary management, and lifestyle arrangements.
• Flexibility to work outside standard business hours and travel when required.
• Proactive, solutions‑focused mindset with the ability to anticipate needs and work independently.

Required skills