Facilities & Administration Manager

About the role

InterSystems is looking for an experienced Facilities & Administration Manager to lead facilities, workplace and office operations across the Middle East, primarily based in Dubai. The role ensures a safe, professional and high‑quality environment for employees and supports regional offices as needed.

Key responsibilities

• Lead day‑to‑day facilities and workplace operations for all InterSystems offices in the Middle East, with primary responsibility for the Dubai office.
• Oversee planned and reactive maintenance, manage relationships with landlords, building managers, contractors and service providers.
• Maintain records of maintenance, service contracts, assets, certificates and compliance documentation.
• Manage office administration, licences, registrations, insurance policies and other operational renewals.
• Coordinate meetings, client visits, training sessions, events and senior management visits, including venue and catering arrangements.
• Lead office expansions, relocations, fit‑outs, refurbishments and workplace upgrades, monitoring timelines, budgets and quality.
• Ensure health, safety, security and compliance requirements are met, maintaining documentation and emergency procedures.

Required profile

• Minimum 5–7 years of experience in Facilities Management or Workplace Operations within a corporate environment.
• Proven experience managing corporate office facilities, building operations, maintenance and service providers.
• Experience handling licences, insurance renewals and operational compliance.
• Good knowledge of Health & Safety, facilities compliance and building management; IOSH, NEBOSH, IWFM or equivalent is an advantage.
• Strong organisational, project management, stakeholder management and communication skills.

Required skills

• Fit‑outs
• Office Management
• Office expansions
• Project management
• Refurbishments
• Workplace Operations
• Facilities Management
• Building management