Management Assistant Office Manager

About the role

As a Management Assistant & Office Manager you will be the organising force behind busy calendars, meetings and projects for the UAE management team. You will bring structure and calm to a fast‑paced environment, enabling leaders and teams to focus on their core priorities.

Key responsibilities

• Support the UAE management team with daily administrative and operational tasks.
• Act as a key point of contact for internal coordination, ensuring smooth communication between local and global teams.
• Assist with scheduling, meeting arrangements and travel logistics for management and visiting staff.
• Prepare and maintain documentation, reports and presentations as required.
• Track and follow up on action items, deadlines and deliverables for the UAE office.
• Support onboarding and off‑boarding processes, including equipment and workspace setup.
• Manage office supplies, vendor relationships and facility needs.
• Coordinate with building management and external service providers for office maintenance and improvements.
• Handle basic finance/admin tasks such as invoice processing, expense reports and petty‑cash management.
• Provide ad‑hoc support for events, visits and special projects as directed by management.

Required profile

• Enjoys administrative excellence and thrives in a fast‑moving environment.
• Strong organisational abilities to keep priorities aligned and solve problems proactively.
• Effective communication skills to act as a key liaison between local and global teams.

Required skills