Management Coordinator / Executive Assistant

About the role

Go Tech Construction, a design-and-build contractor in the UAE's education sector specialising in schools, universities and teacher accommodation, is growing and needs a presentable, well-organised and proactive Management Coordinator / Executive Assistant. The role provides administrative and coordination support to senior management.

Key responsibilities

• Act as the single point of contact for documents requiring senior management review and signature.
• Maintain a document register to log, track and follow up pending approvals and signatures.
• Ensure signed documents are returned to the relevant departments or individuals promptly.
• Coordinate meetings, send calendar invitations, book meeting rooms and prepare agendas.
• Circulate agendas and supporting documents to participants in advance.
• Attend senior management meetings, prepare minutes and record action points.
• Follow up with stakeholders to ensure actions are completed on time.
• Maintain records of signed documents, approvals, minutes and correspondence, handling confidential information with discretion.

Required profile

• Previous experience in administration, executive assistance, document control or management coordination.
• Excellent verbal and written English.
• Professional appearance, polite manner and strong interpersonal skills.
• Excellent organisation, attention to detail and follow-up ability.
• Proactive, dependable and able to manage multiple priorities.

Required skills

• Proficiency in Microsoft Office and Outlook.
• Calendar management.