Office Assistant

About the role

Ocorian, which supports asset managers, private wealth, corporate and issuer clients with operational and regulatory services, is hiring an Office Assistant in Dubai. The role creates a welcoming, professional and well-organised workplace for employees, clients and visitors, acting as a first point of contact and developing skills in office administration, facilities coordination, client service and workplace support. The position is listed as hybrid.

Key responsibilities

• Welcome clients, visitors and colleagues and manage reception activities, calls and enquiries, directing requests to the right teams.
• Coordinate meeting room preparation and support, including video conferencing equipment and shared office technology.
• Maintain a tidy, professional office environment across reception, meeting rooms and communal areas.
• Manage office supplies and consumables, and coordinate with suppliers, contractors, building management and service providers.
• Support administrative tasks such as document preparation, filing, scanning, printing and record management.
• Help with onboarding new employees, including workstation setup, orientation and equipment coordination.
• Coordinate courier services, mail distribution and delivery.
• Provide first-line support for office equipment and technology, working with the IT team where needed.
• Support internal events, meetings and training sessions, and contribute to workplace initiatives.

Required profile

• Experience in office administration, reception, facilities coordination, customer service or a similar environment.
• Strong communication and relationship-building skills with clients, visitors, suppliers and colleagues.
• Excellent organisational skills and attention to detail.

Required skills

• Comfortable using office technology, digital tools and workplace systems.