Office Manager – Executive Support & DIFC Administration

About the role

We are looking for an experienced Office Manager to join a DFSA‑regulated investment firm operating in the Dubai International Financial Centre. The role combines office operations oversight with high‑level executive support for the Founder/CIO in a small, high‑touch environment.

Key responsibilities

• Oversee day‑to‑day office administration and ensure smooth business operations.
• Act as the primary liaison with DIFC authorities, building management and facilities teams.
• Manage supplier and vendor relationships, coordinating office services and maintenance.
• Provide executive assistance to the Founder/CIO, including calendar management, meeting coordination and administrative support.
• Coordinate with outsourced compliance, legal and tax service providers for scheduling and administrative matters.
• Handle DIFC‑related administration such as building access, visa processing and DIFC portal administration.
• Maintain confidential records and exercise discretion with sensitive information.

Required profile

• Minimum 5 years of experience in office management, executive assistance or a similar administrative role.
• Previous experience within DIFC or a DFSA‑regulated environment is highly preferred.
• Background in financial services, investment management, asset management or related regulated sectors.
• Strong organisational, communication and stakeholder‑management skills.
• High level of integrity, professionalism and ability to work independently in a lean team.

Required skills

• DIFC Portal Administration
• Executive Assistance
• Meeting Coordination
• Office Management
• Administrative Assistance
• DIFC Procedures
• Calendar Management
• Visa Processing