Receptionist – Front Office Coordinator

About the role

KAYALI is looking for a friendly and professional Receptionist to be the first point of contact for visitors and callers at its head office. The role supports the brand’s hospitality ethos and ensures a smooth front‑of‑house experience.

Key responsibilities

• Warmly greet visitors and provide clear information upon arrival.
• Answer, screen and route incoming calls and emails to the appropriate departments.
• Maintain a tidy, presentable reception area and manage office supplies.
• Coordinate meeting‑room setup, including refreshments and AV equipment.
• Handle mailing, courier services and package management.
• Assist HR with new‑employee onboarding, office setup and supplies.
• Organise team events and celebrations to foster a positive culture.
• Track reception‑related expenses and support budget management.
• Provide general administrative support such as filing, scheduling and data entry.

Required profile

• Proven experience as a receptionist or in a similar front‑office role, preferably in a luxury or customer‑focused environment.
• Excellent verbal and written communication skills in English.
• Professional appearance that aligns with the KAYALI brand.
• Strong organizational abilities with the capacity to multitask and prioritize.
• Friendly, proactive, team‑oriented attitude with a commitment to excellent service.

Required skills

• Proficiency in Microsoft Office Suite.

What we offer

• Premium medical, dental and vision coverage.
• Volunteer day, professional development days and birthday leave.
• Egg‑freezing benefits.
• Employee discounts on KAYALI products and product gifting.