Receptionist / Office Administrator

About the role

A client that designs and manufactures control room consoles and technical furniture is looking for a Receptionist/Office Administrator to be the first face for visitors and to keep the office, records and company documentation running smoothly. The role looks after guests and the management team, keeps the office well presented and stocked, and supports HR and administration from a new joiner's offer letter through to visa renewals. The package is up to AED 5,500 per month with benefits, depending on experience and skills.

Key responsibilities

• Reception and hospitality: greet visitors, register them, manage the main phone line, serve refreshments and prepare meeting rooms.
• Facilities and cleanliness: support the cleaning team, report maintenance issues and follow up with contractors.
• Pantry and supplies: monitor stock of pantry items, stationery and consumables, raise purchase requests and keep usage within budget.
• Branded collateral: maintain stock of branded items, issue them to staff and visitors and coordinate reorders with marketing.
• Company registrations and compliance: support vendor registrations, company registrations, insurance applications, trade licence renewals and other certificates.
• Document management: keep company and employee documents organised and up to date on SharePoint.
• Events: support event setups, client visits, exhibitions and monthly employee celebrations.
• General administration: handle couriers, mail, petty cash records and other admin work.
• HR-related duties: schedule interviews, book rooms and meetings, and issue offer letters and onboarding documents.
• Visas and contracts: apply for employment visas, Emirates ID, labour contracts and their renewals, and track expiries.
• Medical insurance, employee records and leave, and business travel bookings.

Required profile

• Proven experience as a receptionist, office administrator or HR and admin assistant, minimum 2 years, preferably in the UAE.
• Working knowledge of UAE visa, Emirates ID and labour contract processes.
• Excellent spoken and written English; professional, well-presented and welcoming manner.
• Strong organisation, attention to detail and discretion with confidential information.
• Nice to have: a qualification in business administration, HR or a related field; experience in a manufacturing, engineering or fit-out company; experience with HR or payroll software; a valid UAE driving licence.

Required skills

• Microsoft 365, including Outlook, Word, Excel, Teams and SharePoint.