Secretary / Administrative Assistant – Logistics

About the role

GCC Cargo Service is looking for a proactive Secretary / Administrative Assistant to support its logistics operations in Dubai. The role involves handling daily office tasks, coordinating with internal and external stakeholders, and ensuring smooth documentation flow.

Key responsibilities

• Manage calls, emails, correspondence, appointments and maintain office records.
• Prepare and format quotations, letters, reports, invoices and shipping‑related documents.
• Organise files and keep accurate digital and physical records.
• Coordinate with customers, suppliers, agents and the operations team.
• Follow up pending documents and routine administrative tasks.
• Support management with scheduling, meeting notes and general office administration.

Required profile

• Previous administrative or secretarial experience in freight forwarding, cargo or logistics.
• Familiarity with shipping documentation and logistics terminology.
• Strong organization, follow‑up and attention to detail.
• Good command of English; Arabic is an advantage.
• Professional communication and ability to handle confidential information responsibly.

Required skills

• Proficiency in Microsoft Office, email and document management.