Site Secretary - Construction

About the role

An experienced Site Secretary is sought to provide efficient administrative and secretarial support at a construction site. The ideal candidate has at least 5 years of experience in the UAE construction industry and is familiar with site documentation, coordination, correspondence and day-to-day administrative activities.

Key responsibilities

• Provide secretarial and administrative support to the Site Manager/Project Manager and the site team.
• Prepare, maintain and organise site documents, records, reports and correspondence.
• Manage incoming and outgoing emails, letters, memos and official communications.
• Prepare and maintain daily, weekly and monthly reports.
• Maintain filing systems for project documents, drawings, correspondence and other records.
• Coordinate with Head Office, consultants, subcontractors, suppliers and site personnel.
• Prepare meeting schedules, agendas, minutes and follow-up action points.
• Maintain attendance records, staff lists, leave records and other site administrative records.
• Assist with document submission, tracking and follow-up with consultants and project teams.
• Handle calls, correspondence and routine site inquiries professionally.
• Support the site team with printing, scanning, photocopying and document distribution.
• Maintain confidentiality and perform other duties assigned by the Site/Project Manager.

Required profile

• Minimum 5 years of UAE construction industry experience (mandatory).
• Previous experience as a Site Secretary, Project Secretary or Construction Secretary preferred.
• Good knowledge of construction-site documentation and administrative procedures.
• Good English communication and writing skills.
• Strong organisational and coordination skills, able to manage multiple tasks and work under pressure.
• Familiarity with the fast-paced environment of construction projects; immediate joiners preferred.

Required skills

• Proficiency in MS Office, especially Word, Excel and Outlook.
• Document management systems.