Administrative Assistant (Emiratization)

About the role

The Administrative Assistant provides administrative and operational support to the assigned Colleges, Departments and academic units at Abu Dhabi University. The role keeps day-to-day operations running smoothly through coordination of correspondence, documentation, scheduling, recordkeeping and logistics, supporting faculty, staff and students.

Key responsibilities

• Distribute internal correspondence, memoranda, announcements and documents, and prepare schedules and notifications for students
• Facilitate communication between faculty, department chairs, administrative units and stakeholders, and respond to general inquiries
• Maintain records of incoming and outgoing correspondence, and assist department chairs, program coordinators and faculty with documents, reports and course files
• Organize departmental meetings (scheduling, minutes, follow-up) and help process budget request forms and purchase requests
• Support student activities such as attendance records, registration requests and academic form processing, and coordinate exam invigilation schedules
• Handle walk-in visitors and calls, maintain filing systems, and coordinate travel and accommodation for faculty and staff
• Prepare, proofread and edit correspondence, reports and presentations
• Support academic events, workshops and meetings, including venue booking and liaison with vendors and suppliers

Required profile

• Bachelor's degree in Business Administration, Management or a related field
• 2-3 years of relevant administrative experience, preferably in a higher education setting; previous university experience highly preferred
• English required with strong written and verbal communication; Arabic preferred
• Ability to handle confidential information discreetly and work independently and in a team

Required skills

• Proficiency in Microsoft Office, especially Word, Excel, PowerPoint and Outlook
• Organization, time management and attention to detail
• Administrative coordination, documentation and recordkeeping