Administrative Assistant

About the role

A highly experienced and dependable Administrative Assistant is sought to support day-to-day business functions, vendor management and internal coordination. The role suits someone who is organized, proactive and able to work independently with minimal supervision in a fast-paced environment, with strong communication skills and attention to detail.

Key responsibilities

• Manage daily operational and administrative activities across departments
• Track tasks, deadlines and ongoing projects so they are completed on time
• Follow up on pending matters and remind stakeholders
• Coordinate internal workflows and communication between teams
• Liaise with external vendors, suppliers and service providers
• Negotiate contracts and secure favourable terms for the company
• Maintain accurate records, reports and documentation
• Support management with coordination, scheduling and operational planning
• Ensure compliance with internal procedures and operational standards
• Identify process improvements to increase efficiency and productivity

Required profile

• Minimum 8 years of experience in a similar operations or coordination role
• Proven ability to work independently with minimal supervision
• Strong organizational and multitasking skills
• Excellent written and spoken English
• Detail-oriented, reliable and structured
• Fast learner who adapts quickly to new tasks and systems
• Ability to work under pressure and meet strict deadlines
• Strong experience in vendor management and negotiation