Administrative Coordinator

About the role

Italian Style General Trading LLC is looking for a proactive Administrative Coordinator to support daily operations in its Dubai office. The role combines office administration, procurement support, HR assistance, and supply‑chain coordination to ensure smooth business processes.

Key responsibilities

• Manage daily administrative and back‑office tasks, including data entry, filing, and document management.
• Prepare and process orders for suppliers, clients, and branch offices.
• Support procurement activities and act as a liaison between suppliers, branches, and internal departments.
• Coordinate international shipments with freight forwarders and monitor supply‑chain operations.
• Maintain accurate inventory and order records.
• Handle HR administrative duties such as employee lifecycle documentation, onboarding support, staff scheduling, timesheets, and leave records.
• Ensure compliance with company policies and relevant regulations.

Required profile

• Bachelor’s degree.
• Strong communication and organizational abilities.
• High attention to detail and ability to multitask under pressure.
• Fluency in English; Italian or Arabic is a plus.
• Previous experience in food‑and‑beverage or retail environments.

Required skills

• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Experience with QuickBooks accounting software.