Branch Administration Coordinator – Dubai

About the role

The Branch Administration Coordinator will ensure the Dubai office runs smoothly by managing facilities, supplies, and employee support services. Working closely with the Branch Manager and cross‑functional teams, you will coordinate maintenance, vendor relations, and day‑to‑day administrative tasks.

Key responsibilities

• Maintain the branch office, coordinating repairs, services, and general upkeep with vendors.
• Support the Branch Manager in office relocations, tenancy renewals, and space planning.
• Manage office supplies, utilities, telecoms, internet, and other facilities.
• Oversee annual contracts for firefighting equipment, pest control, housekeeping, and related services.
• Coordinate onboarding logistics for new hires, including laptops, workstations, travel, accommodation, and access cards.
• Assist the People team with employee engagement events and service awards.
• Liaise with IT, QHSE, and Procurement to fulfill employee requirements.
• Handle administrative duties such as meeting scheduling, report preparation, KPI tracking, and logistics coordination.
• Respond to employee inquiries and ensure timely issuance or renewal of access, parking, and other amenities.

Required profile

• Bachelor’s degree in any discipline.
• 2–3 years of experience in branch administration or a similar role.
• Strong organizational, multitasking, and problem‑solving abilities.
• Excellent communication and interpersonal skills.
• Ability to work effectively in a dynamic business environment.

Required skills

• Proficiency with Microsoft Excel.
• Proficiency with Microsoft Word.
• Proficiency with Microsoft PowerPoint.

What we offer

• Competitive compensation package.
• Paid vacation and leave benefits.
• A safe, inclusive workplace that values teamwork, innovation, and professional excellence.