Document Controller cum Receptionist

About the role

A highly organized Document Controller cum Receptionist is sought for a Dubai office in the construction, engineering and infrastructure sector. The dual role covers document management, database maintenance and professional front-desk support. The ideal candidate has 2-4 years of experience in technical document control and reception operations.

Key responsibilities

• Receive, classify and distribute technical and administrative documents
• Maintain and update electronic and physical filing systems so documents can be retrieved easily and remain compliant
• Run and maintain document control databases, keeping versions controlled and the files audit-ready
• Greet visitors, answer and direct calls, and carry out general reception duties
• Work with project teams to track document transmittals, revisions and approvals
• Keep sensitive documents confidential and secure
• Help schedule meetings, manage conference rooms and handle basic office administration

Required profile

• 2-4 years of combined experience in document control and receptionist roles
• Excellent verbal and written communication skills and professional front-desk etiquette
• Ability to work with minimal supervision and manage several priorities
• Preferred: diploma or certification in records management, office administration or a related field; experience in engineering, construction or technical projects; familiarity with ISO 9001; fluency in English and another language such as Arabic or Hindi

Required skills

• Filing, indexing and document control systems
• Database management, including document management software or EDMS
• Microsoft Office suite (Word, Excel, Outlook)